Office & Event Specialist

About Espresso House

Espresso House is a part of the world’s biggest coffee family JAB Holding BV and has grown into the leading premium coffee shop brand in the Nordics with 500 Coffee Shops across Sweden, Norway, Finland, Denmark and Germany. Across five countries, a dedicated team of professionals works behind the scenes in our support offices, ensuring our coffee shops run smoothly and our guests enjoy the best possible experience. From operations to innovation, our support team lays the foundation that helps our shops thrive.

What You’ll Do

As our Office & Event Specialist, you will play an important role in creating a welcoming, well-functioning and engaging workplace for our employees and visitors. You will combine hands-on office management and reception with our in-house coffee shop and internal events.

Key responsibilities

• Welcome and take care of visitors, prepare beverages and ensure our reception, meeting rooms and common areas are welcoming and well maintained.
• Manage daily office operations, including office supplies, mail and parcels, suppliers, cleaning and other workplace-related needs.
• Coordinate with internal teams and external partners to ensure our offices are functional, safe and on brand.
• Support employee onboarding and offboarding from a workplace perspective.
• Plan and execute internal activities and events together with colleagues across the organisation, including afterworks, celebrations and company events.
• Support the preparation and practical arrangements for Board and Leadership Team meetings and events.

Who are you?

You are a service-minded, organised and proactive person who enjoys making things happen and creating great experiences for others. You are comfortable working independently, managing multiple priorities and collaborating with people across the organisation.

You have previous experience from office management, reception, hospitality, events or a similar service-oriented role. You communicate confidently in English and have a hands-on, solution-oriented approach to your work.

What We Offer

At Espresso House Group, you’ll be part of a warm, ambitious, and international team where we care about both people and results. We offer a strong people culture and a collaborative environment with opportunities for professional growth and development.

If you're ready to contribute to our People & Culture team, we’d love to hear from you!